Introduction 

Launching your bot is an exciting step in streamlining your lead conversion process. However, before you go live, there are crucial elements you need to check to ensure your bot is well-prepared to engage with potential leads effectively.



Steps



Step 1: Intro Message Custom Value
  • Log in to your StudioHub account and navigate to settings.

  • Click on "Custom Values."


  • Look for the Custom value with the name "Intro Message". Verify that the Intro Message custom value is correctly set. 
  • This message should provide a warm greeting and request specific information from the contact, such as the name and age of the dancer.



Step 2: Prompt Custom Value
  • Scroll down and ensure that the OpenAI prompt contains your customized prompt. This prompt guides the bot in its interactions with leads and should align with your desired messaging.




Step 3: Reviewing FAQs:
  • Click on the bot management icon at the top of the window 


  • Review and confirm that all frequently asked questions (FAQs) are entered into the bot. Ensure these FAQs are written conversationally to match how people typically ask questions. Cover a wide range of inquiries related to your dance classes.




Step 4: Class Schedule
  • Include your class schedule in the bot. Make sure it is comprehensive, covering all age groups and class types.
  • If your schedule is divided by age or other criteria, create multiple variations for each. Each schedule variation should be associated with a sentence like "Here are the classes available for [age/group]."




Step 5: Class Names
  • Provide explanations for class names that may not be self-explanatory. Create questions and answers that clarify what each class entails, especially if the class names differ significantly from their descriptions.




Conclusion

Before launching your bot, follow these steps to ensure that it's ready to engage with leads in a way that aligns with your business goals and customer interactions. By reviewing and optimizing your intro message, prompt, FAQs, class schedule, and class names, you can confidently move forward and successfully convert leads into bookings. Once you've verified that everything looks good, you're ready to launch your bot and take your lead conversion process to the next level.


To launch your AI Bot check out this guide