Introduction

This guide will explore the importance of creating schedule variations for your dance studio's class schedule. These variations ensure your AI bot can accurately respond to different ways parents and students might inquire about classes.



Steps



Step 1: The Need for Variations
  • It's essential to provide your AI bot with multiple schedule variations to prevent confusion. Sometimes, the way people inquire can differ, and your bot needs to understand these variations.

  • We can see that the bot has received the same answer but in different ways. The bot asked for the child's age, and the parents replied with different variations in answers such as:
  1. 4 ( writing just the number and nothing more when asked about the age)
  2. " is 4" 
  3. "Class Schedule for 4-year-old student"
(The different variations in writing may cause the bot to get confused)



Step 2: Variations for Each Age
  • For each age group, create four variations of the same schedule. Here's an example for 3-year-olds:
"Class schedule for 3-year-old students"
Here are the classes available for 3-year-olds
“Shooting Stars”  - Sundays - 12:15 pm - 1:00 pm
“Shooting Stars”  - Tuesdays - 4:00 pm - 4:45 pm
“Shooting Stars”  - Thursdays - 4:00 pm - 4:45 pm



"3-year-olds"
Here are the classes available for 3-year-olds
“Shooting Stars”  - Sundays - 12:15 pm - 1:00 pm
“Shooting Stars”  - Tuesdays - 4:00 pm - 4:45 pm
“Shooting Stars”  - Thursdays - 4:00 pm - 4:45 pm



"3-year-olds"
“Shooting Stars”  - Sundays - 12:15 pm - 1:00 pm
“Shooting Stars”  - Tuesdays - 4:00 pm - 4:45 pm
“Shooting Stars”  - Thursdays - 4:00 pm - 4:45 pm



"3"
“Shooting Stars”  - Sundays - 12:15 pm - 1:00 pm
“Shooting Stars”  - Tuesdays - 4:00 pm - 4:45 pm
“Shooting Stars”  - Thursdays - 4:00 pm - 4:45 pm

(Repeat this process for all your age groups. By doing this, you're offering the bot multiple ways to interpret age-related queries accurately. )



Step 3: Variations for Birth Years
  • If your schedule is organized by birth years, create two variations for each birth year. For instance, for the birth year 2019:
"Classes for the birth year 2019"
Here are the classes for students born in 2019
“Shooting Stars”  - Sundays - 12:15 pm - 1:00 pm
“Shooting Stars”  - Tuesdays - 4:00 pm - 4:45 pm
“Shooting Stars”  - Thursdays - 4:00 pm - 4:45 pm



"2019"
Here are the classes for students born in 2019
“Shooting Stars”  - Sundays - 12:15 pm - 1:00 pm
“Shooting Stars”  - Tuesdays - 4:00 pm - 4:45 pm
“Shooting Stars”  - Thursdays - 4:00 pm - 4:45 pm

(Repeat this process for all your birth years, ensuring you have two variations for each.)


Conclusion

Creating these variations may seem repetitive, but it's crucial for ensuring your AI bot understands and responds accurately to inquiries from parents and students. By offering different phrasings of your schedule, you enhance the bot's performance and provide a better experience for everyone interacting with your dance studio. Take your time to complete this task, and your bot will be well-equipped to assist effectively.

Check out the next guide in the series on How to add your class schedule to your StudioHub Bot